Veeva LIMS Location Tracking provides a framework for users to trace the movements of a sample from place to place within the lab or even to an external organization via a courier.

How LIMS Location Tracking Works

Lab Managers can establish trackable Lab Locations of any granularity, down to a specific container on a shelf. Lab Samples then reference the Lab Location record, establishing that the sample is in that particular location. Lab Managers and Analysts can determine every sample stored in a given Lab Location simply by viewing the record.

Locating a Sample

You can begin tracking a sample by selecting a Lab Location value in its Current Location field.

Defining Lab Locations

To create locations that you wish to track as a hierarchy of Lab Location records:

  1. Navigate to the Lab Locations tab.
  2. Click Create.
  3. Select a type from the drop-down: Lab, Lab Storage, or Shipment.
  4. Enter the required details.
  5. Optional: If this location is a sublocation of another, select a Lab Location Parent. For example, if you are creating a Lab Location for a shelf in a refrigerator, you might select the refrigerator’s Lab Location as its parent.
  6. Optional: Enter Storage Conditions at the location.
  7. Click Save.

Deleting Lab Locations

You can only delete Lab Location records if they meet all of the following conditions:

  • The Lab Location has never been assigned to an Asset, Consumable, or Lab Sample.
  • The Lab Location’s parent record has not been changed since initial creation.
  • If the Lab Location has child records, they also meet the above conditions.

If you attempt to delete a Lab Location record that does not meet these conditions, you will receive an error message detailing which condition is not met.

To delete a Lab Location record:

  1. Navigate to the record’s Record Details page.
  2. Select Actions > Delete (or Delete Lab Location and Sub Locations).
  3. Click Continue.